JOB OPENINGS | ADMINISTRATIVE & CLERICAL
Program Assistant, Sr. Part Time
University of Louisville Cancer Center | Madisonville, KY
Posted: 5/27/22 | Ends: When Filled
Minimum Qualifications HS or GED and one year of related experience, or an equivalent combination of education and experience. Grade NC Wage minimum $12.54/hr.
Preferred Qualifications Ability to independently plan, organize and complete multiple work assignments simultaneously with attention to detail. Possess professional oral and written communications skills. Proficient with Microsoft Office Suite, Adobe and/or other design software programs. Ability to coordinate meetings via virtual technology platforms. Extensive knowledge of office equipment including personal computer systems, photocopy machines, printers, etc. Ability to establish and maintain positive professional relationships with colleagues, community partners and the public including culturally sensitive communications with diverse populations. Ability to independently research information and be motivated to learn new skills to enhance operations. Available to work evening and weekends on occasion.
Position Description This is a Part-time position at 0.60FTE/22.5 hours per week:
Owensboro and Madisonville - The University of Louisville Brown Cancer Center's Kentucky Cancer Program has and opening for the Program Assistant, Sr. to perform administrative functions involving a considerable variety and complexity of assignments for both the Owensboro and Madisonville offices of the Kentucky Cancer Program. This position provides general, clerical, financial and organizational support to operations, and provides assistance with community outreach programs for the fourteen counties in the Green River and Pennyrile Districts. Support is also provided to the Cancer Control Specialist for state funded initiatives and special projects.
The Brown Cancer Center encourages candidates to apply who have demonstrated capacity to create inclusive work environments, will work effectively on increasingly diverse teams, and will serve the increasingly diverse students we admit and want to attract.
Equal Employment Opportunity The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.
How To Apply -Staff Positions To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button. Detailed instructions are available at louisville.edu/jobs in the "My Career Tools" section. Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.
NOTE: Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload.
If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.
University of Louisville Cancer Center | Madisonville, KY
Posted: 5/27/22 | Ends: When Filled
Minimum Qualifications HS or GED and one year of related experience, or an equivalent combination of education and experience. Grade NC Wage minimum $12.54/hr.
Preferred Qualifications Ability to independently plan, organize and complete multiple work assignments simultaneously with attention to detail. Possess professional oral and written communications skills. Proficient with Microsoft Office Suite, Adobe and/or other design software programs. Ability to coordinate meetings via virtual technology platforms. Extensive knowledge of office equipment including personal computer systems, photocopy machines, printers, etc. Ability to establish and maintain positive professional relationships with colleagues, community partners and the public including culturally sensitive communications with diverse populations. Ability to independently research information and be motivated to learn new skills to enhance operations. Available to work evening and weekends on occasion.
Position Description This is a Part-time position at 0.60FTE/22.5 hours per week:
Owensboro and Madisonville - The University of Louisville Brown Cancer Center's Kentucky Cancer Program has and opening for the Program Assistant, Sr. to perform administrative functions involving a considerable variety and complexity of assignments for both the Owensboro and Madisonville offices of the Kentucky Cancer Program. This position provides general, clerical, financial and organizational support to operations, and provides assistance with community outreach programs for the fourteen counties in the Green River and Pennyrile Districts. Support is also provided to the Cancer Control Specialist for state funded initiatives and special projects.
The Brown Cancer Center encourages candidates to apply who have demonstrated capacity to create inclusive work environments, will work effectively on increasingly diverse teams, and will serve the increasingly diverse students we admit and want to attract.
Equal Employment Opportunity The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.
How To Apply -Staff Positions To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button. Detailed instructions are available at louisville.edu/jobs in the "My Career Tools" section. Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.
NOTE: Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload.
If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.
Agency Support Administrator/Receptionist Full Time
Riddle Insurance | Madisonville, KY
Posted: 8/11/22 | Ends: 9/11/22
As Agency Support Administrator, this team member’s primary role will be to serve as the agency’s first impression on the phone and for walk-ins. Other duties will include providing administrative support for various teams and with projects. This is a full-time position.
Role Responsibilities
The Ideal Candidate
Riddle Insurance | Madisonville, KY
Posted: 8/11/22 | Ends: 9/11/22
As Agency Support Administrator, this team member’s primary role will be to serve as the agency’s first impression on the phone and for walk-ins. Other duties will include providing administrative support for various teams and with projects. This is a full-time position.
Role Responsibilities
- Serve as primary receptionist with answering the phone and greeting guests and clients
- Responsible for agency’s incoming mail
- Accept payments from clients and post to carrier sites
- Assist teams with various day-to-day duties including data processing, document processing, client insurance cards, accounting support, etc.
- Monitor, order and restock office and building supplies for the office
The Ideal Candidate
- Feels comfortable with people interaction whether on the phone or in person
- Has the ability to listen attentively and shows compassion and empathy
- Has excellent verbal and written communication skills and presents themselves in a professional manner
- Can multi-task and prioritize projects while meeting deadlines
- Has excellent organization skills and attention to detail
- Gets energy from helping a team succeed
- Always maintains agency and client confidentiality
- Has a positive attitude and desire to learn
- Has a working knowledge of Microsoft Office applications, including but not limited to: Outlook, Excel, Word
Accounting Clerk Full Time
All In One Services | Madisonville, KY
Posted: 8/11/22 | Ends: 9/11/22
Qualifications
We are looking for a skilled Accounting Clerk to perform a variety of accounting, bookkeeping and financial tasks. An Accounting Clerk keeps track of business transactions and other financial related matters. They keep up to date and detailed financial records. They are also responsible for tracking incoming and outgoing money from the company’s account. Additionally, they administer new employee enrollment packets and payroll.
RESPONSIBILIES:
Pay: $550.00 - $750.00 per week
Physical Setting:
All In One Services | Madisonville, KY
Posted: 8/11/22 | Ends: 9/11/22
Qualifications
- High school or equivalent (Preferred)
- QuickBooks: 1 year (Preferred)
We are looking for a skilled Accounting Clerk to perform a variety of accounting, bookkeeping and financial tasks. An Accounting Clerk keeps track of business transactions and other financial related matters. They keep up to date and detailed financial records. They are also responsible for tracking incoming and outgoing money from the company’s account. Additionally, they administer new employee enrollment packets and payroll.
RESPONSIBILIES:
- Process bills, receipts, checks and other documents
- Ensure all documents are properly signed and distributed
- Monitor financial transactions
- Enter data into QuickBooks, and other company systems
- Keeps detailed and updated financial records
- Locating or tracking invoices, receipts, purchase orders and other financial records
- Paying suppliers, releasing money for refunds, and completing payroll
- Reconciling accounts at regular intervals (usually once-per-month)
- Communicate with vendors, customers, and co-workers
- Dispense new employee packets and get them into company system
- Ensuring records abide by financial and audit regulations
- Determine, pay, and keep record of tax information
- Pick up and take mail to/from post office
- Report status of accounts and discrepancies
- Driver's License
- High school diploma or equivalent
- Experience with QuickBooks
- Knowledge of basic bookkeeping, and financial transactions
- Technological Proficiency
- Mathematically Competent
- Attention to detail
- Ability to organize and multi-task
- Excellent verbal and written communication skills
- Reliable and strong work ethic
Pay: $550.00 - $750.00 per week
Physical Setting:
- Office
- Day shift
- Monday to Friday
- Madisonville, KY 42431: Reliably commute or planning to relocate before starting work (Required)
- High school or equivalent (Preferred)
- QuickBooks: 1 year (Preferred)
- Accounting Support Occupations: 1 year (Preferred)
Administrative Assistant
People Plus | Madisonville, KY
Posted: 8/5/22 | Ends: 9/5/22
Job Description: People Plus is looking for an administrative assistant in a daycare setting. This is a great part-time position with incredible hours. Some job duties include: greeting everyone, making copies or phone calls, answering and directing calls, providing excellent customer service, and keeping up with paperwork. This candidate must handle a fast-paced environment, have experience working with preschool or school-aged children, and have some administrative experience. If interested, please call 270-825-8939 or stop by the office from 9-11 am and 2-4 pm Mon-Fri!
How to apply: https://hire.myavionte.com/sonar/v2/careers/integrations/standalone/general?bId=yDECCItDXYM&jbId=sF69LeqErSk&rpid=general
People Plus | Madisonville, KY
Posted: 8/5/22 | Ends: 9/5/22
Job Description: People Plus is looking for an administrative assistant in a daycare setting. This is a great part-time position with incredible hours. Some job duties include: greeting everyone, making copies or phone calls, answering and directing calls, providing excellent customer service, and keeping up with paperwork. This candidate must handle a fast-paced environment, have experience working with preschool or school-aged children, and have some administrative experience. If interested, please call 270-825-8939 or stop by the office from 9-11 am and 2-4 pm Mon-Fri!
How to apply: https://hire.myavionte.com/sonar/v2/careers/integrations/standalone/general?bId=yDECCItDXYM&jbId=sF69LeqErSk&rpid=general
Inventory Coordinator
People Plus | Madisonville, KY
Posted: 8/5/22 | Ends: 9/5/22
Job Description: This is a 6-week position. Inventory Coordinator / Shipping Clerk needed! People Plus has teamed with a local manufacturer seeking their newest team member. This position is full-time and working Monday – Friday 7 a.m. – 3 p.m. with 30-min lunch starting at $15-$18 depending on experience. Send resumes to Robert. The Inventory Coordinator/Clerk will be responsible for data entry, managing spreadsheets with shipping information, scheduling appointments for shipments and monitoring the schedule as well as other general clerical tasks assigned. Qualifications include excellent customer service skills, proficiency in MS Programs including Excel, ability to calculate and apply mathematical concepts and the willingness to submit to prescreening including drug screen and criminal background check. To be considered for this opportunity, please submit your resume to spickett@peopleplusinc.com or call and check in today! 270-825-8939
How to apply: https://hire.myavionte.com/sonar/v2/careers/integrations/standalone/general?bId=yDECCItDXYM&jbId=sF69LeqErSk&rpid=general
People Plus | Madisonville, KY
Posted: 8/5/22 | Ends: 9/5/22
Job Description: This is a 6-week position. Inventory Coordinator / Shipping Clerk needed! People Plus has teamed with a local manufacturer seeking their newest team member. This position is full-time and working Monday – Friday 7 a.m. – 3 p.m. with 30-min lunch starting at $15-$18 depending on experience. Send resumes to Robert. The Inventory Coordinator/Clerk will be responsible for data entry, managing spreadsheets with shipping information, scheduling appointments for shipments and monitoring the schedule as well as other general clerical tasks assigned. Qualifications include excellent customer service skills, proficiency in MS Programs including Excel, ability to calculate and apply mathematical concepts and the willingness to submit to prescreening including drug screen and criminal background check. To be considered for this opportunity, please submit your resume to spickett@peopleplusinc.com or call and check in today! 270-825-8939
How to apply: https://hire.myavionte.com/sonar/v2/careers/integrations/standalone/general?bId=yDECCItDXYM&jbId=sF69LeqErSk&rpid=general
Administrative Specialist I
Green River Correctional Complex | Central City, KY
Posted: 8/5/22 | Ends: 9/5/22
Holders of the Administrative Specialist I position will complete tasks such as:
Applicants must be currently authorized to work in the United States for any employer.
The Kentucky Transportation Cabinet (KYTC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. KYTC will only use E- Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that KYTC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/
If you are looking for a rewarding career with a culture of employee involvement, where teamwork is the norm and measurement of performance is essential, the Kentucky Transportation Cabinet is for you!
We look forward to reviewing your application.
Minimum Requirements
EDUCATION: High School Graduate
EXPERIENCE, TRAINING, OR SKILLS: Three years of experience in business, administrative work, research, or clerical experience.
Substitute EDUCATION for EXPERIENCE: College will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: NONE
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
Green River Correctional Complex | Central City, KY
Posted: 8/5/22 | Ends: 9/5/22
Holders of the Administrative Specialist I position will complete tasks such as:
- Process daily timesheets for entry by timekeepers, and complete delivery orders for materials. Enters material & equipment usage daily in OMS.
- Answers inquiries & provides detailed information on inquiries by in person, telephone or email.
- Monitor office supplies, materials needed for the section
- Maintains files, logs, & other documents for the section. Ensures the cleanliness of the office & attends trainings
- Customer service skills
- Data Entry, filing
- Data entry experience
- 3 years office experience
- Microsoft office suite experience
Applicants must be currently authorized to work in the United States for any employer.
The Kentucky Transportation Cabinet (KYTC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. KYTC will only use E- Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that KYTC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/
If you are looking for a rewarding career with a culture of employee involvement, where teamwork is the norm and measurement of performance is essential, the Kentucky Transportation Cabinet is for you!
We look forward to reviewing your application.
Minimum Requirements
EDUCATION: High School Graduate
EXPERIENCE, TRAINING, OR SKILLS: Three years of experience in business, administrative work, research, or clerical experience.
Substitute EDUCATION for EXPERIENCE: College will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: NONE
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.